Free proforma invoice generator for trade-ready documents.

Create a proforma invoice before a sale is finalized. List goods or services, include taxes and shipping, show payment status and due dates, add banking information, and download a professional document with no signup.

Free proforma invoice generator for businesses

A proforma invoice communicates planned products, quantities, prices, shipping information, taxes, and terms before a final sale. Use this proforma invoice maker for domestic and international transactions when you need to share an expected transaction value in a professional format.

Useful for importers, exporters, and sellers

Importers, exporters, and international sellers
Manufacturers, wholesalers, and distributors
Retailers and e-commerce businesses
Small businesses and service providers
Freelancers preparing planned project details

How to create a proforma invoice online

Add business details. Enter your business name, address, contact information, tax information, logo, bank details, and signature.
Enter customer information. Add the buyer's name, company, address, email, and other contact details.
Add products or services. Enter descriptions, quantities, unit prices, discounts, taxes, and transaction details.
Add shipping information. Include a delivery address, shipping charges, and other delivery details when applicable.
Add payment and transaction terms. Include payment terms, due date, currency, reference number, notes, and conditions.
Generate the proforma invoice. Review the expected transaction value and save, print, or share the document as a PDF.

What can a professional proforma invoice include?

The exact information required can vary by transaction, country, industry, and customs process. A proforma invoice commonly includes:

Proforma invoice number and date
Seller and buyer information
Product or service descriptions
Quantities and unit prices
Currency and total value
Discounts and taxes

Shipping charges and delivery details
Payment terms and due date
Bank information and payment instructions
Reference number and notes
Business logo and signature
Other transaction conditions

Proforma invoice generator for import and export

Businesses involved in international trade may need a proforma invoice to communicate transaction details before shipment or final invoicing. Include product descriptions, quantities, prices, shipping information, taxes, currency, and other details that help the buyer, freight provider, bank, or customs authority understand the expected transaction.

Trade documentation note: A proforma invoice may be requested by customs authorities, banks, freight providers, or other parties depending on the shipment. Always verify the specific requirements for your goods and destination country.

Create PDF proforma invoices online

Generate a professional PDF proforma invoice that you can save, print, email, or share digitally. PDF format makes it easier to communicate preliminary transaction information with customers, suppliers, logistics providers, and other business partners.

Proforma invoice with tax and shipping

Show a clear breakdown of product price, quantity, discount, tax, shipping, additional charges, and total expected value. This gives customers and other parties a clearer view of the proposed transaction.

Proforma invoice versus commercial invoice

Proforma invoice	Commercial invoice
Usually preliminary	Final commercial transaction document
Communicates expected transaction details	Documents the actual sale
May be issued before the final transaction	Usually issued for a completed or supplied transaction
May be changed before final invoicing	Represents a finalized transaction
Can support planning, approvals, or shipping preparation	Often used for accounting, payment, customs, and trade records

A proforma invoice and commercial invoice are not interchangeable. Requirements and legal treatment can vary by country and transaction type.

Proforma invoice versus standard invoice

A standard invoice generally requests payment for goods or services supplied or becoming payable. A proforma invoice generally provides preliminary information before the final commercial invoice. For example, an exporter may provide a proforma invoice so a buyer can review the expected order value, shipping details, and terms before the transaction is finalized.

Frequently asked questions about proforma invoices

What is a proforma invoice?

A proforma invoice is generally a preliminary document describing an expected transaction, including products or services, prices, quantities, taxes, shipping, and other terms. It is typically not the final invoice requesting payment.

How do I create a proforma invoice online?

Enter business and customer details, add products or services, prices, quantities, taxes, shipping information, payment terms, and other relevant details, then generate the proforma invoice.

Is there a free proforma invoice generator?

Yes. Ledgerly lets businesses create a professional preliminary invoice online for free without manually designing it.

Can I create a PDF proforma invoice?

Yes. Use Download / Print and choose Save as PDF for saving, printing, or sharing.

Is a proforma invoice a real invoice?

It is generally a preliminary document rather than the final commercial invoice, and it does not serve the same purpose as a final invoice.

Is a proforma invoice used for customs?

It may be used in international trade and may be requested for customs depending on the shipment and destination. Check the requirements of the relevant customs authority and shipping provider.

Can exporters use a proforma invoice generator?

Yes. Exporters can use it to prepare preliminary transaction information for international customers and logistics partners.

Create your free proforma invoice online

Add your business and customer information, products, quantities, prices, taxes, shipping details, payment terms, and transaction information.

Create free proforma invoice